So I’m struggling with something. I love to help people out and love to tinker and try new things. This means I take on more than I can handle and then end up working backwards to try and prioritize.
Last night I started reading two books about this very thing. They’re really driving the point home for me that simplicity and less in life and work are important. These, along with Essentialism and Deep Work are helping to define my mindset for 2018.
So, my goal for the next few weeks is to figure out how to do less, but better. To be candid I’m struggling with that! We’ll see where this goes.
Last year I started running 1 mile each day.
Running is my favorite exercise. I can get enjoy exercise, enjoy nature, and listen to an audiobook. However, in the past I’ve only run if there’s an event to train for.
In April, 2017 we had our second child, and training for a big event wasn’t realistic. I decided to try something new instead of giving up running all together.
6 days a week I’d run one mile, regardless of weather, fatigue or how busy I was.
Because I work from home I tend to stay indoors a lot. This gave me an opportunity to get outside.
When you know you’re going to run a mile each day, there is zero energy wasted in deciding, in debating in your head, or making excuses. The cost of decision was made once, months ago, and now you just do it. For me this meant finding a 10 minute gap between meetings, throwing on my shoes, and stepping out the door.
Now, months later I’m loving it.
One concern I had initially was that 1 mile a day really isn’t much. However, making the goal so small helped make it an easy choice each day.
After having established a habit for a while, I switched to 2 miles a day at the end of December. If I run fast it means I only need a few more minutes to make it happen.
Ultimately I want to get back into planning for some bigger events, but this habit has helped me continue doing something small for my health, even when life has been quite busy!
Abridged summary from the publisher: Radical Candor is simple, you have to Care Personally at the same time that you Challenge Directly. When you challenge without caring, it’s obnoxious aggression; when you care without challenging, it’s ruinous empathy. When you do neither, it’s manipulative insincerity.
Below are some bullets that really stood out to me:
- Rock Stars and superstars – Each person at your company can be either of these at any given time. Understand where they are and help support them accordingly.
- Relationships can drive you forward in your goals, not power
- Care personally and challenge directly
- Don’t tell things like, “it’s just business,” or “let’s be professional here” or “don’t take it personally”
- Bring your whole self to work without expecting work to eat into your life
- Be more concerned with getting to the right answer than with being right
- Radical candor is not about being mean, but rather about being clear
- Don’t sandwich your feedback. It will most likely come off as fake
- Steep growth doesn’t necessarily mean you have to go into management. That should only happen for those who are right for it
- Only 5% of people have a vocation. That confuses the rest of us
- Be a partner with your team. Not an absentee manager or micromanager.
- Growth should be separate from performance
- Give appropriate rewards and recognition to your to rock stars.
- Don’t squash your all-stars. Let them fly. Someday you might work for them
- The ideal: people nominate themselves for promotion and a committee decides. Not your boss. Google does this.
- Don’t conflate management and growth. Einstein didn’t go into management. Acknowledge growth trajectory without management or leadership
- Google has individual career paths that are more prestigious that the management path
- Management should not be the only path to higher compensation
- Everyone can be exceptional somewhere. At your company or somewhere else.
- The book has an entire section on the ways to let someone go and how important it is to get that right
- Having an off quarter – Recognize when you’re just off. It’s not a reflection of your career, and can be turned around.
- Getting to Mars. Understand that there’s no one person who can grasp all that it would take, it requires the joint knowledge of a team
- Steve jobs always (ultimately) got it right
- When building a ship: don’t drum up tasks for your team such as: collecting wood. Build a vision for getting out onto the sea
- Build a culture of fixing lots of little ideas
- In a debate argue each other’s side
- Expecting people to get behind decision without being involved is ridiculous unless you try explaining or persuading
- Think of your listeners’ emotions when persuading
- Essence of leadership is not getting overwhelmed by circumstances
- Can’t give a d* about others if you don’t give a d* about yourself
- If you have to use someone else’s name or authority to get your point across, then there’s little merit to the point. If you believe show it
- The happiness project: hugging
- Just say that you’re having a sy day, not because of you
- Admit emotions. Don’t say about not making personal.
- Listen to criticism with an intent to understand. Not respond!
- Reward criticism and followup to show you’re trying to get more of it. Find something to agree with and followup! Or disagree clearly
- Use lots of details with praise and criticism
- Criticize yourself publicly if you’re boss. Everyone else privately
- Be just as careful with your public praise as you would with private criticism. Public praise, when not grounded in the correct details, can throw the person under the bus
- Ask your team, “is there anything I could do or stop doing to make it easier to work for me?”
- Praise (carefully) in public, criticize in private. Note: public debates, providing factual information to validate information, etc is ok. Just be very specific about any public feedback you’re giving
- Fundamental attribution error
- Tell a team member, “that’s wrong”, not “you’re wrong”
- “Don’t take it personally” worse than useless
- Listen, challenge, commit
- Kill the angel in the office
- Having a flat organization is a myth. Think of ways for all to feel free to speak truth to power. Have skip level meetings
- Have a long-term vision and 18 month plan
- What do you want the pinnacle of your creating to look like
- Difference between praises and thank yous
- Be careful with publicizing promotions
- Give gurus the chance to teach classes internally
- Great chart on micromanagement versus partnership, etc.
- Your best meeting is the 1-1. Think of it as an opportunity to get to know people better. There were some great 1-1 questions
- New ideas are fragile **
- Block time to think
- Set up meetings to debate. But NOT decide, make those separate meetings
- Foster debate! Ask debaters to switch roles
- The sole product of a debate should be a clear summary, with recommendation to keep debating or make decision
- Kanban. Make all work transparent
- Culture eats strategy for lunch. Strong culture is self replicating
- Becoming a boss is like getting arrested. Everything you say or do can and will be used against you
- Is your culture ask for forgiveness vs permission, or measure twice cut once? Both can be great, just know which you’re in
- Have an onboarding folder for new hires
- Daily: solicit guidance and criticism
- Must adjust radical candor for relationships or culture
- A fundamental building block of management: getting and giving guidance
- Enforce no backstabbing
- Encourage peer radical candor; peer guidance
Just finished listening to this book on Audible (pro tip: Listen at 150% speed). Below are some bullets that really stood out to me.
- Business plan – Google initially created a business plan that didn’t actually tie the engineers to anything. In hindsight this worked quite well in allowing them the freedom to be creative.
- Obligated to dissent – By default every team member should be required to share their dissent on a subject.
- Idea: Try art gallery Google, their open gallery project. Sounds pretty amazing!
- If you want something done, give it to a busy person.
- Knights and knaves – (Assholes and divas), keep your divas around, as long as their output is more beneficial then the cost to the company ,but get rid of assholes.
- Say yes, that should be your default to a new idea.
- Default to open, except when legally required to keep something closed
- Don’t follow your competition. Don’t get into a siege mentally. However, don’t completely ignore your competition or you may get complacent.
- Be proud of your enemy. Just don’t follow them
- Focus on your product and platform
- Slides kill discussion. Get input from everyone room. Then, iterate very very fast.
- Be a learning animal, hire learning animals.
- Hire brilliant generalists, if they’re learning animals they’ll catch on quick and they won’t be biased by preconceived notions of how something SHOULD work
- When looking to hire, consider awards and patents, that shows a lot of effort and interest
- Beware the opinion of the HiPPO, might stifle discussion
- Big rewards should be given to people who are closest to the biggest products, the people building the thing. What counts is impact.
- Learn big numbers, learn how data works, even if you’re not a numbers guy, at least understand what to ask for so someone can help you
- Know everything about the field you want to get into by reading, think like a CEO and read
- Everyone’s voice should be heard in a meeting – throw out stupid softballs (I think we should all pour hydrochloric acid on ourselves, thoughts?)
- Big decision and no agreement? Meet daily to rehash and set deadline
- Every meeting needs hands on decision maker
- No more than 8-10 people in a meeting
- Attendance at meetings is not a badge of importance. Fewer people are almost always better
- Start and end on time or early
- Don’t multitask in meetings. If you’re doing something else you shouldn’t be there. Too many meetings? Rethink priorities.
- Spend 80% of your time on 80% of your revenue
- Find a coach
- Be a router. Move info fast
- Have company wide OKRs. Everyone’s should be shared.
- Default to open
- Repetition doesn’t spoil the prayer
- Over communicate well: 20x. You’ll be ignored the first few times.
- Email: clean out the parts people will skip when writing an email
- Tip for a quick email response: got it, proceed
- Processes shouldn’t be able to catchup with innovation.
- When praise is deserved, don’t hold back
- Ship and iterate
- Release products, see if they gain momentum, and only then do a marketing push
There’s some task managers out there, as well as information on productivity and task management systems, whether digital or something analog. I started thinking about what a task manager that works how I think, taking inspiration from all the things I’ve used over the years.
This conglomerate system I use helps me focus and get through my day, week, month, etc. The challenge is that I’m always fighting against the todo list, regardless of what software or system I’m using.
What if my system had built in constraints? This sketch proposes 4 basic sections to make up each day.
- Daily habits – working to keep the chain going on the habits I do every day.
- Deep work focusing on doing one thing – In any given day I should be trying to make a decent amount of effort against one project or goal.
- Calendar and todos – Displaying any items in my calendar and any items I’ve added today or previously into today’s todo list, with built in constraints that call out when I’ve reached my max.
So how could I build in constraints? Using the idea of pomodoros, the one big thing deep work task takes up most of the mental energy of my day. The goal is to spend 5 pomodoros on it each day (25 minutes each).
Then, working off of an 8 hour day, I’d only have a certain amount of time left, so the app would subtract meeting time, along with time allotted to my one big thing, and only let me have remaining todos equivalent to the time left.
In theory this would help keep me from overcommitting and focusing on the things that are important. I’ll share updates as the idea progresses.
Just finished watching an excellent video from James Clear on the small changes you can make in your life to improve over time. This lines up very closely with the daily habits I’ve been practicing last year. I highly recommend checking out this talk! Sharing my sketchnotes below:
Last week I installed the iOS 11 public beta on my phone. After playing with it on my iPad for a few months I figured it’d be safe enough to add to my daily driver.
It’s a new OS that adds features to a pretty established OS, no real surprise there as someone who uses Apple devices.
However, there are two features that make me happy.
Ok, this doesn’t seem to work everywhere yet, but the video player in iOS that shows up in Safari has been redone. Instead of a horrible volume control that takes over the entire middle of the screen, it’s moved off to the top right.
There’s a setting to allow double tapping your AirPod to either change volume or skip to the next track. Since there are two of them you can set the left ear to one option and the right ear to another.
Sharing a post I wrote for XWP, where I work as a Product Owner / Designer.