There’s some task managers¬†out there, as well as information on productivity and task management systems, whether digital or something analog. I started thinking about what a task manager that works how I think, taking inspiration from all the things I’ve used over the years.

This conglomerate system I use helps me focus and get through my day, week, month, etc. The challenge is that I’m always fighting against the todo list, regardless of what software or system I’m using.

What if my system had built in constraints? This sketch proposes 4 basic sections to make up each day.

  • Daily habits – working to keep the chain going on the habits I do every day.
  • Deep work focusing on doing one thing – In any given day I should be trying to make a decent amount of effort against one project or goal.
  • Calendar and todos – Displaying any items in my calendar and any items I’ve added today or previously into today’s todo list, with built in constraints that call out when I’ve reached my max.

So how could I build in constraints? Using the idea of pomodoros, the one big thing deep work task takes up most of the mental energy of my day. The goal is to spend 5 pomodoros on it each day (25 minutes each).

Then, working off of an 8 hour day, I’d only have a certain amount of time left, so the app would subtract meeting time, along with time allotted to my one big thing, and only let me have remaining todos equivalent to the time left.

In theory this would help keep me from overcommitting and focusing on the things that are important. I’ll share updates as the idea progresses.